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Best I-9 Practices For Employers

Best I-9 Practices for Employers

The I-9 known as the official Employment Eligibility Verification, is a United States Citizenship and Immigration Services form. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify the identity and legal authorization to work of all paid employees in the United States. Employers are recommended to follow the following practices that will help them comply with the imposed standards.

  1. Candidates must present a combination of at least two from list below:
    1. U.S. passport or U.S. passport card
    2. Permanent Resident Card also known as a Green Card
    3. Foreign passport containing a temporary I-551 stamp or temporary I-551 printed notation
    4. Valid Employment Authorization Document (EAD) containing a photograph
    5. Valid Driver’s License
    6. Valid State ID
    7. U.S. Military or school card with photo
    8. Native American Tribal document
    9. U.S. Social Security Card
  1. Keep files for at least three years after the employment period.
  2. Keep copies of all the documents provided by your employees.
  3. Make any changes to original form and note the date of the changes.
  4. Keep track of expiration dates.
  5. Timely respond to any verification correspondence received by the Social Security Administration on employees.

Employers may use the following E-verify link to obtain news, tips or enroll in the verification process: https://www.e-verify.gov/employers

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